Improving Marketing Sales Close Rate by 500%

I have a simple test for you. Take a look at the last 10 leads from your prospect list. How many of these leads did you close? If your answer is five or less, you have some work to do. The second question I’m going to ask you is, how many of the ones you did not close, did you do a follow-up call or email?

Let’s be honest. As a sales executive or representative, we hate follow-up calls. They’re simply borning. No one likes to do the mundane follow-up when there are exciting new deals coming in. But the truth of the matter is that from SEO Vendor‘s sales and also from our white label SEO, we see the vast majority of sales come from follow-ups. So do they matter? yes, A LOT.

We’ve seen sales go through the roof because a sales executive decided to follow-up with the list of prospects that he already has, instead of spending all his time on mining for new leads.

How Following Up Affects Closing Rates

When you follow up with a prospective lead, think of it as doing a marketing campaign with re-targeting. We understand in marketing that re-targeting in an Ad campaign improves click-through rates, and lead generation. Did you know, the same concept applies to closing sales?

A potential prospect these days gets hundreds of emails a day, in addition to getting hundreds of messages from social media posts, apps, and other ad sources all competing for their attention. What makes you believe that your ONE email or TWO phone calls will be enough? Often times, unless the buyer really needs the marketing service, it is not enough.

That is where you need to understand your advantage, and why you should not give up on a lead simply because he or she didn’t respond after your one or two messages.

Beware of Your Closing Rate Advantage

Assuming that when you close, you are already making the personal touch to your messages and phone calls, then you’re already one step above all the noise out there that don’t have this advantage.

This means, for your warm lead, you have already talked to the prospective lead on a call, or you have already exchanged emails with them.  You’re able to get a prospect’s direct attention, which is already far AHEAD of any other advertisement trying to get their attention.

Let’s look at it this way.  With a prospect that is interested in SEO or PPC, you can safely assume they’re going to look up SEO and PPC on Google or do their own research. What can you expect when they do that? They will see ads for other SEO and PPC companies show up. And chances are, you can believe it that they will click into them to see what others offer, and not just only consider your proposal. These ads then re-target and come back in front of the lead when he browses other sites on the web.

Now, in comparison, your one or two calls/emails that you made to the client doesn’t seem to have as much magic anymore.

How Soon Should You Follow-up to Close a Deal?

Ideally, we want to establish a working scenario where you have a balance between reminding a lead that you’re there but not be too annoying, which can hurt your deal. You certainly don’t want to come off as being desperate. On the other hand, you could be competing for the sale, and the lead has multiple offers to choose from. In either case, you don’t want to wait too long to send your reminders and follow-ups.

Some people say that you should send a reminder every 2-3 days, while others think it should be once a week. The problem is that doing so creates a level of predictability in the mind of the lead. They might start having a “here comes Devon again” mentality.

One trick that people don’t know much about is to decrease the frequency of your response rate as time goes on. The way this works is to send follow-ups more frequently when the lead is warm, and reduce that follow-up rate as time goes on.

The more that you understand how this frequency works, the better you are at riding the waves of a lead to make your way to a close! Learning this one concept is absolutely crucial so you don’t get put on to a SPAM or DNC list. Navigating this process well will lead you to doubling or tripling your sales.

We’ll show you below exactly what that frequency should be if you’re interested in seeing exactly how the closing strategy plays out.

One question that comes up often, is it ever too late to follow-up? The answer is never. We’ve had cases where the follow-up was made 1-2 months after the initial call, and the deal still got closed. Certainly not ideal, but the answer is to never give up!

When Do You Stop Pursuing Clients?

The short answer is after 6-months to one year. Yes, some of you might gawk at that answer, but let me explain. First, as you will see below, it’s not that many follow-ups.  Second, the problem a lot of times is not IF the lead is ready to buy, but WHEN the lead is ready to buy. Keep in mind, we are selling marketing services. There is hardly a business on this planet that cannot benefit from services that help grow their business.

However, what gets in the way is probably timing. The lead might be interested, but he or she, say, might not get to approving the marketing budget for another 2 quarters. Or the lead might not start on that one project that needs marketing services until a few more months down the road.

The question is then, are you going to be there for him when he needs your services? That’s where follow-up’s come in. If you don’t believe it, try this out: you don’t even need a 6 month or 1 year follow-up. Extend your leads with follow-ups from a few days to a few weeks, or even a few months. Then watch your closing rate jump!

The Prime Frequency Blueprint to Closing Leads

I’m sure you didn’t come here to learn math lessons, but the secret to all of this is to understand that our world, and therefore the people in it are driven by underlying mathematics.

Don’t worry, this won’t hurt your brain. All you have to do is know what prime numbers are. The first few prime numbers are 2, 3, 5, 7, 11, 13, 17, 19, 23 and 29.


Here’s a prime chart with the PRIME numbers highlighted. All you have to do is remember to WAIT the number of days based on the prime number to follow up.

Here’s an example of a 4-5 month follow-up plan:

2 Days after Sales call: Follow-up
3 Days later: Follow-up
5 Days after last follow-up: Follow-up
7 Days after last follow-up: follow-up
11 days after last follow-up: follow-up
13 days after last follow-up: follow-up
17 days after last follow-up: follow-up
19 days after last follow-up: follow-up
23 days after last follow-up: follow-up
29 days after last follow-up: follow-up
…and so on.

You can also use this to mix in follow-ups as calls, messages, or emails. That’s completely up to you. The goal is to reach the buyer and be there for them when they need your services. Let us know how this affects your sales closing rate in the comments section below. Good luck!

Jeannie Brouts

by Jeannie Brouts

Jeannie Brouts is a Marketing Manager at SEO Vendor. She has 10 years of experience in White Label SEO and online marketing. Jeannie loves writing about the latest ways to help businesses market and produce results.


  • Avatar

    January 26, 2020 at 2:41 am

    True! I believe in following up. If you don’t nothing will happen to your business.

  • Avatar

    January 27, 2020 at 2:42 am

    Yup, scheduling your followup is pretty much very effective! But it should be done the right way. This post says it all!

  • Avatar

    January 28, 2020 at 2:44 am

    Yes, totally true, stop pursuing your clients after 6 months to 1 year. That is the right time!

  • Avatar
    John Paul

    January 29, 2020 at 2:45 am

    Pretty good post! This is a goldmine! Let me try it and see if it works.

  • Avatar

    January 30, 2020 at 2:46 am

    Wow! this is one detailed post! Pretty straightforward. Let me try it and see if it really works.

  • Avatar

    July 13, 2020 at 11:50 am

    Pretty good Post! Following up can make or break your business. So better do it right!

  • Avatar

    July 14, 2020 at 11:49 am

    Definitely following up is the key!

  • Avatar
    Pearl Lynch

    November 25, 2022 at 3:13 pm

    We all know that it’s not always we get a close deal every day. And this blog gives a great guide on when and what to do when you do a follow-up for a prospective lead.

Comments are closed.